CAEP eNewsletter

CAEP eNewsletter
In this Issue
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CAEP Reminders: 2021-22 COLA and CFAD
Vision in Action – Top 10 Student Centered Ideas to Use Federal Stimulus Resources
FCCC: The Student Journey to Success Project
CCCCO Webinar: Spotlight on Apprenticeship Programs
PPIC: Immigrants in California
Upcoming Webinars
Deadlines and Deliverables
CAEP Reminders: 2021-22 COLA and CFAD
All CAEP members in good standing are eligible for the 2021-22 COLA (which is 1.5%). Members cannot be outvoted on the COLA. The only way a member will not receive the COLA is if they meet the criteria under EC 84914 (b)(1). Also, this education code guarantees that the amount of funds distributed to a member of that consortium be equal to or greater than the amount distributed in the prior fiscal year.
By May 3, 2021, each consortium is to certify the 2021-22 CFAD. There will be no extensions granted.
Review the March 26th CFAD webinar for a live demonstration on how to complete the CFAD. If you have questions or experience difficulty completing the CFAD, contact CAEP TAP at tap@caladulted.org.
Vision in Action – Top 10 Student Centered Ideas to Use Federal Stimulus Resources
The American Rescue Plan presents hope and opportunity amidst a difficult year. The $2.3 billion investment that California’s community colleges will soon receive from the Federal stimulus provides leaders an opportunity to innovatively re-invest the one-time funds in much-needed systemic changes that can ensure equitable opportunities and outcomes for all students. As colleges craft spending plans aligned with federally allowable uses, a group of community college leaders crafted 10 ideas centered around student needs and the urgency to act in their best interest. The needs range from replacing costs for student resources that would normally be provided by the college inside classrooms and support areas to providing direct emergency grants to students in need and most affected by the pandemic. Access the newsletter for more details.
FCCC: The Student Journey to Success Project
The Student Journey to Success project was developed in response to a core commitment in the Vision for Success: “Always design and decide with the student in mind.” The project was a joint effort by the Chancellor’s Office and the Foundation with funding generously provided by College Futures Foundation and the Stupski Foundation. Philanthropic support allowed for the application of behavioral science learnings to key points along students’ educational journeys, particularly early phases of matriculation, to set students on a path to success at the beginning of their college journeys. Through the Student Journey to Success project, the Chancellor’s Office and the Foundation have laid the groundwork to transform the student user experience through research and application of student centered design best practices. Download the report to learn more about the project.
CCCCO Webinar: Spotlight on Apprenticeship Programs
Join the Workforce and Economic Development Division at the California Community Colleges Chancellor’s Office (CCCCO), on April 28th at 11:00 a.m., for their monthly webinar on apprenticeship programs. Register to engage with colleagues across the state as they discuss apprenticeship programs.
PPIC: Immigrants in California
Want up-to-date facts on immigrants in California? In their latest blog post, PPIC presents “Just the FACTS” on Immigrants in California. Current facts include the following:
  • California has more immigrants than any other state.
  • Most immigrants in California are documented residents.
  • After decades of rapid growth, the number of immigrants has leveled off.
  • The majority of recent arrivals are from Asia.
  • Most of California’s immigrants are bilingual.
  • California’s immigrants have varying levels of education.
  • Californians have positive views of immigrants.
Upcoming Webinars
Get Ready for AEP 2021: New Features and Updates to the Adult Education Pipeline Dashboard
Tuesday, April 27, 2021
12:00 p.m. – 1:00 p.m. PST
Stay in the Know! This webinar will walk you through the changes you will find on the AEP Dashboard. These improvements include new drilldowns, definitions, and datapoints that provide more reliable and nuanced data reporting. We will address how this may be reflected in changes to program outcomes and how you can use this data for planning.
CASAS Data Dive Series – Part I
Wednesday, April 28, 2021
12:00 p.m. – 1:30 p.m. PST
CAEP TAP announces three workshops from CASAS that address common data management concerns from CAEP agencies, and that will help CAEP consortia prepare for performance-based goal setting activities in the new CAEP three year plan. This first workshop, will provide a review of CAEP outcomes and services, updates to the CAEP reports in TE, identify different ways to review learner performance and persistence, and detail some student driven examples of activities that generate outcomes.
Understanding and Using the Adult Education Pipeline (AEP) Dashboard for Continuous Improvement
Friday, April 30, 2021
12:00 p.m. – 1:00 p.m. PST
This webinar will overview the unique features of the AEP Dashboard, how to navigate and interpret the data, and how to use the data to inform continuous improvement. This webinar will spotlight consortia that have used AEP Dashboard data to inform evaluation and Continuous Improvement efforts.
Three-year Consortium Planning Using the AEP Dashboard
Wednesday, May 5, 2021
1:00 p.m. – 2:30 p.m. PST
This webinar will identify how the AEP Dashboard can help you develop your 3-year plan. We will identify key data points, help you understand the data, including issues of data integrity and validity, other data or resources that you may want to bring to the process, and how to use these to set goals and steps to achieve these goals.
Why Do My Data Reports Look Different: AEP Dashboard and CASAS TOPSpro Enterprise
Wednesday, May 12, 2021
1:00 p.m. – 2:00 p.m. PST
This webinar will walk through the reported outcomes on the AEP Dashboard and the CAEP Summary Reports and identify where and why your program outcomes may differ. We will visit metric definitions, self-reported and matched data elements, and why some metrics are lagging. We will discuss the importance of and use for the different reports.
CASAS Data Dive Series – Part II
Tuesday, May 18, 2021
12:00 p.m. – 1:30 p.m. PST
CAEP TAP announces three workshops from CASAS that address common data management concerns from CAEP agencies, and that will help CAEP consortia prepare for performance-based goal setting activities in the new CAEP three year plan. This second workshop, will address ways to identify strengths and needs, and review barriers and equity. Review some new reports and report features that help identify outcomes and expectations for targeted priority groups of students. It will also address how to incorporate these identified priorities and create concrete performance goals. The session will give several examples of how goal setting is used in NRS federal reporting, how to apply this process for CAEP reporting.
Deadlines & Deliverables
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  • Apr 30: Student Data due in TOPSPro (Q3)
  • May 2: CFAD for 2021-22 due in NOVA
  • Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
  • Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4
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