CAEP eNewsletter

CAEP eNewsletter
In this Issue
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CAEP Summit 2021 Call for Proposals Now Open
TODAY! Why Do My Data Reports Look Different: AEP Dashboard and CASAS TOPSpro Enterprise
CCCApply Noncredit Application with SuperGlue: A PCC Success Story
State Superintendent Tony Thurmond Congratulates Adult Education Providers in Receiving National Recognition for Programs That Can Lead to Immediate Job Skills
CAEP TAP and OTAN Partner to Develop a Section 508 Accessibility Commitment for Adult Educators
CAEP State Priority Curriculum Webinar: Beyond Emergency Remote Teaching: Strategies and Resources to Promote Collaboration and Equity for Effective, Sustainable, Technology-driven Instruction Deeper Dive
Upcoming Webinars
Deadlines and Deliverables
CAEP Summit 2021 Call for Proposals Now Open
The CAEP Office and CAEP TAP are excited to announce the CAEP Summit 2021! The CAEP Summit 2021 will be hosted on the vFAIRS virtual platform on October 26th-28th. Registration will open soon!
This year’s theme is Same Foundation, New Way Forward. Recovery. Equity. Transition. Adult Education continues to support adult learners through unprecedented change. The CAEP Summit 2021 is an opportunity for you to share and discuss innovative and effective promising practices, strategies, and other resources related to technology and distance learning, student support services, transition services, partnerships, equity and cultural responsiveness, data and accountability, and more.
TODAY! Why Do My Data Reports Look Different: AEP Dashboard and CASAS TOPSpro Enterprise
WestEd logo
TOPSpro Enterprise logo
Join the WestEd and CASAS teams as they walk through the reported outcomes on the AEP Dashboard and the CAEP Summary Reports and identify where and why your program outcomes may differ. They will visit metric definitions, self-reported and matched data elements, and why some metrics are lagging. Finally, the teams will discuss the importance of and use for the different reports.
CCCApply Noncredit Application with SuperGlue: A PCC Success Story
Missed last week’s webinar on Pasadena City College’s (PCC) success in its efforts to streamline the noncredit application process for students? The webinar recording and slide deck are available on the Technology Center’s website.
The webinar discussed how prior to adopting the CCCApply Noncredit Application supported by SuperGlue, it took PCC students two to four days to complete the manual process in place at the college. Now with the noncredit app and SuperGlue in place, students are able to apply and begin onboarding in under an hour. During the webinar, attendees heard directly from the team at PCC about what they did locally to clear the path for noncredit students and how the California Community Colleges Technology Center Enabling Services team supported these efforts and how they stand ready to assist other colleges in the same way.
State Superintendent Tony Thurmond Congratulates Adult Education Providers in Receiving National Recognition for Programs That Can Lead to Immediate Job Skills
State Superintendent Tony Thurmond today congratulated eight California adult education providers for being recognized as finalists in the U.S. Department of Education’s “Rethink Adult Education Challenge,” a program that highlights exceptional pre-apprenticeship programs that equip people with the knowledge and skills they need to enter and succeed in apprenticeship programs. The state finalists will now move on to stage two of the challenge and compete with other finalists nationwide for $750,000 in prizes. Access the news release to read more of State Superintendent Thurmond’s remarks.
CAEP TAP and OTAN Partner to Develop a Section 508 Accessibility Commitment for Adult Educators
The California Adult Education Program (CAEP), supported by the CA Department of Education and the Community College Chancellor’s Office, is committed to ensuring all people, including persons with disabilities, has full and equal access to the digital offerings provided by the CA adult education leadership and technical assistance projects. CA adult education leadership conforms to the most recent Web Content Accessibility Guidelines (WCAG) standards to ensure our
digital offerings are accessible to faculty, administrators, students, and
support staff.
To move this effort forward, we have taken the following actions:
  • We have adopted a web accessibility commitment.
  • We have initiated training on web accessibility.
  • We have partnered with outside vendors to remediate documents and videos.
To learn more about the accessibility commitment and how CAEP TAP and OTAN are partnering with adult education practitioners to support the collective mission.
CAEP State Priorities’ Webinar
In March 2021, the CAEP Office introduced the CAEP State Priorities. California adult education state priorities are aligned with the CCCCO’s Vision for Success goals and CDE’s Adult Education Office State Plan. The state priorities are: Learner Transition, Program Development/Curriculum/Classroom, Equity, Leadership, Technology & Distance Learning, Program Evaluation, and Marketing. To continue to message and address the CAEP state priorities, the CAEP Office and CAEP TAP have invited local practitioners whose program currently align with a state priority to share their practices. Register to attend the CAEP state priorities’ webinars.
Recruitment of Adult Learners During COVID-19 (Marketing)
Friday, May 14, 2021
12:00 p.m. – 1:00 p.m. PST
The pandemic has created the necessity for workforce and education providers to re-evaluate traditional outreach methods (community events, office walk-ins) that are no longer effective in reaching adult learners, especially those vulnerable and underinvested population. This session is designed to help participants understand why a new recruitment lens is required during COVID-19. Participants learn 1) a formula to create personas and effective messages that engage adult learners; 2) the best outreach mediums to maximize exposure for your programs; and 3) how to tailor a newly launched communications toolkit that is part of the national campaign #MoveAheadWithAdultEd to meet your local enrollment goals.
California’s Post-Pandemic Recovery – Deeper Dive (Program Development)
Friday, May 21, 2021
12:00 p.m. – 1:30 p.m. PST
At the October 2020 CAEP Summit, High Road Alliance presented on the important role adult educators can play in California’s post-pandemic recovery. In this “deeper dive” webinar, come hear reflections on the urgency of this work six months later, learn about several promising practices among California’s adult education consortium, and participate in an engaging discussion about the work ahead. A “peer learning circle” format will be used to hear from you about what you are learning, what is working, and what questions you have of each other.
Beyond Emergency Remote Teaching: Strategies and Resources to Promote Collaboration and Equity for Effective, Sustainable, Technology
-driven Instruction (Curriculum)
Friday, June 4, 2021
12:00 p.m. – 1:30 p.m. PST
In this webinar, the Corona-Norco Adult School Technology Team will share lessons, strategies, and digital resources that have helped their school not just transition to an online setting but grow their collaborative work culture and student resources. The team will highlight the benefits of an intentional focus on teacher support and share the successes found, from the loaning of electronic devices to a culture of innovation at the center of their programs. You will see how distance education is working at CNAS and receive useful tools, templates, and plans that can help you grow distance learning at your school.
Upcoming Webinars
Why Do My Data Reports Look Different: AEP Dashboard and CASAS TOPSpro Enterprise
Wednesday, May 12, 2021
1:00 p.m. – 2:00 p.m. PST
This webinar will walk through the reported outcomes on the AEP Dashboard and the CAEP Summary Reports and identify where and why your program outcomes may differ. We will visit metric definitions, self-reported and matched data elements, and why some metrics are lagging. We will discuss the importance of and use for the different reports.
CASAS Data Dive Series – Part II
Tuesday, May 18, 2021
12:00 p.m. – 1:30 p.m. PST
CAEP TAP announces three workshops from CASAS that address common data management concerns from CAEP agencies, and that will help CAEP consortia prepare for performance-based goal setting activities in the new CAEP three year plan. This second workshop, will address ways to identify strengths and needs, and review barriers and equity. Review some new reports and report features that help identify outcomes and expectations for targeted priority groups of students. It will also address how to incorporate these identified priorities and create concrete performance goals. The session will give several examples of how goal setting is used in NRS federal reporting, how to apply this process for CAEP reporting.
Deadlines & Deliverables
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  • Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
  • Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4
  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2021-22 due in NOVA
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