CAEP eNewsletter

CAEP eNewsletter
In this Issue
Decorative separator graphic
CAEAA Memo – COVID-19 Relief Funds
The CDE AEO to Participate in the Nationwide Integrated Education and Training Design Camp
Victor Valley Adult Education Consortium Graduates 665 Learners
New Launch Alert! Advancing CA Adult Education Website Promo Video: Model Program Nomination
CAEP Summit 2021 Call for Proposals
New Adult Education Assessment Data Element for MIS
Upcoming Webinars
Deadlines and Deliverables
CAEAA Memo – COVID-19 Relief Funds
The California Adult Education Administrators Association (CAEAA) released a memo providing a recommendation to adult education programs and local education agencies (LEAs) on the use of funds apportioned to LEAs pursuant to AB86 COVID-19 relief and school reopening, reporting, and public health requirements and federal ESSER and GEER fund issuance. AB86, not to be confused with AB86 from 2014 (established regional consortia), was approved by the Governor of California and chaptered by the Secretary of State on March 5, 2021. AB86 funds may be used to support individuals served by local educational agencies, including but not limited to, those enrolled in a childcare program, California state preschool program, kindergarten, any of grades 1 to 12, inclusive, and adult education programs. Access and read the memo for more details on the use of the AB86 funds and the Existing Federal Funds for COVID-19 Impact Mitigation.
The CDE AEO to Participate in the Nationwide Integrated Education and Training Design Camp
Congratulations to the CDE Adult Education Office (AEO) on its selection to participate in the nationwide Integrated Education and Training (IET) Design Camp, sponsored by the Office of Career, Technical and Adult Education at the U.S. Department of Education! The IET Design Camp is an effort to increase the number of states and local programs delivering high-quality IET programs, while supporting those already implementing IET programs, and to help state and local adult education providers plan, design, implement, and assess effective IET programs. The California team consists of the following adult education providers and state representatives:
  • Campbell Adult and Community Education
  • Usha Narayanan, Director
  • Kirti Venkatasawmy, Curriculum Specialist/Instructor
  • Torrance Adult School
  • Wayne Diulio, Director of Adult Education
  • Ryan de la Vega, Resource Teacher for ESL
  • CDE Adult Education Office
  • Dr. Carolyn Zachry, Administrator/State Director
  • Cory Rayala, Education Programs Consultant
Join us in congratulating the CDE Adult Education Office, Campbell Adult and Community Education, and Torrance Adult School. Also, read more examples showcasing CTE students work from the field, blended learning best practices, career exploration news and updates, and more.
Victor Valley Adult Education Consortium Graduates 665 Learners
The Victor Valley Adult Education Consortium hosted its 3rd annual regional graduation to celebrate the 665 learners who graduated from the five adult schools and college in the region. In the Victor Valley Daily Press article, a learner shared how she completed her high school diploma after dropping out of school 40 years prior. At the graduation ceremony, attended by all district superintendents, graduates received motivational tips, goals for the future, an opportunity to reflect on their journey to graduation, and encouragement as they pursue their educational goals. Join us in congratulating and celebrating the Victor Valley Adult Education Consortium graduates!
New Launch Alert! Advancing CA Adult Education Website Promo Video: Model Program Nomination
The new Advancing CA Adult Education website is a repository of innovative, emerging, and model adult education programs throughout California that have demonstrated positive outcomes for students, agencies, and/or consortia. Model programs are reviewed and added to the repository via a nomination process and are awarded annually at the CAEP Summit. The Advancing CA Adult Education introductory video will provide details on how to submit a model program, including a live demonstration with step-by-step instructions.
Beyond highlighting adult education programs, the Advancing CA Adult Education website is a source for current research and practice aligned to the state priorities, CCCCO Vision of Success, and the CDE AEO State Plan. Practitioners are also invited to connect with colleagues eager to share about their program successes either individually or via online communities of practice. Stay tuned for more videos highlighting these sections.
New Adult Education Assessment Data Element for MIS
There are two updates to COMIS that have implications for some CAEP noncredit community college programs reporting into MIS. Many of you may already know of these updates via an MIS Memo and webinars provided to the field (see resources below).  Following is a summary of the changes, as well as, supporting resources:
  • UPDATE SA07 has been DELETED and REPLACED with AA file. SA07, used to document EFL Gains, has been deleted and replaced with the AA file. This new element was created to document EFL Gains and High School Equivalency (HSE) outcomes. This change was made to ensure that attainment of the HSE can now be directly coded in MIS. In addition, the EFL Gains have been separated by content area to better track progression within three content areas (ESL, English or Reading, Math). Following are the AA elements:
  • AA01: Documents the date of the assessment used to measure EFL Gains and the High School Equivalency Exam
  • AA02: Documents the results of assessment used to measure EFL Gains by level and by subject and the passing of the HSE Exam (Learner must have completed full set of exams to document as an HSE outcome)
  • English or Reading – codes E1-E6
  • Math – codes M1-M6
  • ESL – Codes S1-S6
  • HSE Exams (GED or HiSet) – Code H1
  • UPDATE SP02 has a new variable to document that a Noncredit Adult Education High School Diploma has been awarded: Code U
  •  Noncredit Adult Education High School Diploma has been awarded: Code U
Following are the resources that have been provided to the field.
WestEd will host a MIS coding webinar on July 20th at 12:00 p.m. More details to come soon.
CAEP Summit 2021 Call for Proposals
Proposals are coming in! Have you submitted your proposal yet? Do you have questions about the proposal submission process or proposal topics? Contact the CAEP Summit 2021 Planning Committee at tap@caladulted.org to receive answers to your questions.
This year’s theme is Same Foundation, New Way Forward. Recovery. Equity. Transition. Take this opportunity to share with CAEP practitioners the strategies you used to keep your adult learners actively engaged and learning during this time of recovery, equity, transition and much more. We want to continue to learn from you. Submit a proposal today!
Upcoming Webinars
Consortium and Member Effectiveness – Changes July 1, 2021
Friday, June 25, 2021
12:00 p.m. – 1:30 p.m. PST
Come join Carolyn Zachry, Neil Kelly, CAEP TAP, and CASAS to review the State’s member effectiveness structure, how it will work, process steps to becoming an effective or ineffective member, and the consequences of being an ineffective member. This webinar will cover consortium/member effectiveness as it pertains to CAEP deliverables as certified as part of the CFAD assurances.
Deadlines & Deliverables
Graphic showing arrows pointing right with word Deadline at center
  • Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
  • Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3)
  • Jun 30: End of Q4
  • Aug 1: Student Data due in TOPSPro (Q4) FINAL
  • Aug 15: Annual Plan for 2021-22 due in NOVA
California Adult Education Program logo
Chinese (Simplified)EnglishFrenchGermanJapanesePortugueseSpanish